Research study in the University is considered a year-round activity that continues between terms and throughout the summer months.
A candidate who wishes to be absent from Hong Kong and/or the approved course of study and research, or who proposes to take vacation, shall be required to submit a written application for leave of absence. Your application, together with your primary supervisor’s recommendation, should be submitted to the Institute’s Departmental Research Postgraduate Committee via the Institute’s office and then the Faculty Higher Degrees Committee for consideration and approval at least 2 weeks prior to the commencement of the proposed leave period.
Type of Leave | Relevant Regulations | |||||||||||||
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Vacation Leave (For full-time students only) | Up to 14 days (excluding Saturday afternoons, Sundays and public holidays) in each 12-month period during the normative study period (See Note) | |||||||||||||
Study Leave | Min. leave period | Nil | ||||||||||||
Max. leave period | A cumulative period of 12 months for study leave for the entire period of study | |||||||||||||
Non-study Leave | Min. leave period | 7 calendar days | ||||||||||||
Max. leave period | A cumulative period of 12 months for non-study leave for the entire period of study | |||||||||||||
Sick Leave (w.e.f. January 2012) | An MPhil/PhD student who needs to be away from his/her study because of illness shall take sick leave.
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Maternity Leave (w.e.f. September 2018) |
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Paternity Leave (w.e.f. September 2018) |
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Note
Leave on a weekday is counted as a whole day, i.e. no half-day leave. If students would like to take more than 14 days of vacation leave in one year, they may be allowed to advance the following year's vacation leave, subject to approval from the supervisor and the Departmental Research Postgraduate Committee (DRPC). The maximum number of days of vacation leave that can be advanced is 5 days. If students would like to advance more than 5 days, they are advised to take non-study leave on top of the vacation leave instead.
Type of Leave: | Vacation Leave (For full-time students only) |
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Relevant Regulations: | Up to 14 days (excluding Saturday afternoons, Sundays and public holidays) in each 12-month period during the normative study period (See Note) |
Type of Leave: | Study Leave (Min. leave period) |
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Relevant Regulations: | Nil |
Type of Leave: | Study Leave (Max. leave period) |
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Relevant Regulations: | A cumulative period of 12 months for study leave for the entire period of study |
Type of Leave: | Non-study Leave (Min. leave period) |
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Relevant Regulations: | 7 calendar days |
Type of Leave: | Non-study Leave (Max. leave period) |
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Relevant Regulations: | A cumulative period of 12 months for non-study leave for the entire period of study |
Type of Leave: | Sick Leave (w.e.f. January 2012) |
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Relevant Regulations: | An MPhil/PhD student who needs to be away from his/her study because of illness shall take sick leave.
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Type of Leave: | Maternity Leave (w.e.f. September 2018) | ||||||||||||
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Relevant Regulations: |
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Type of Leave: | Paternity Leave (w.e.f. September 2018) |
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Relevant Regulations: |
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Note
Leave on a weekday is counted as a whole day, i.e. no half-day leave. If students would like to take more than 14 days of vacation leave in one year, they may be allowed to advance the following year's vacation leave, subject to approval from the supervisor and the Departmental Research Postgraduate Committee (DRPC). The maximum number of days of vacation leave that can be advanced is 5 days. If students would like to advance more than 5 days, they are advised to take non-study leave on top of the vacation leave instead.
Type of Leave | Relevant Regulations |
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Non-academic Leave | Up to 30 days each year and the unused non-academic leave may be carried forward to the following years. |
Academic Leave | Up to 183 days outside Hong Kong for academic/research activity in the three-year fellowship period. If an awardee stays outside Hong Kong for academic/research activity for an aggregate period exceeding 90 consecutive days, or an aggregate of 183 days, the stipend will be suspended immediately unless prior approval by the RGC has been given upon provision of strong justification by the affiliated institution. |
All HKPF awardees are required to observe the regulations, terms and conditions set aside by the Research Grants Council.
Type of Leave: | Non-academic Leave |
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Relevant Regulations: | Up to 30 days each year and the unused non-academic leave may be carried forward to the following years. |
Type of Leave: | Academic Leave |
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Relevant Regulations: | Up to 183 days outside Hong Kong for academic/research activity in the three-year fellowship period. If an awardee stays outside Hong Kong for academic/research activity for an aggregate period exceeding 90 consecutive days, or an aggregate of 183 days, the stipend will be suspended immediately unless prior approval by the RGC has been given upon provision of strong justification by the affiliated institution. |
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